Toast and Square Say They 'Sync' With QuickBooks. Here's What They Don't Tell You.

We see it constantly with new restaurant clients: the daily deposit posts as revenue, and the day's sales report also posts as revenue — so the same money gets counted twice. Sales look higher than they actually are, and it quietly throws off food cost %, labor %, prime cost — every number an owner actually uses to make decisions.

It's an easy mistake to miss, because both numbers look reasonable sitting next to each other. It only shows up once you actually reconcile the deposit against the bank.

We wrote up exactly how we catch it — and how a POS-to-QuickBooks sync should actually be built — for Texas restaurant and bar owners running Toast or Square.